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What this page is about

Depending on the file type you are creating, you may have to click the File menu and select New to create a new blank file. Once your file is ready, use the tools provided in the application to create and edit your file. Adds a mod menu to view the list of mods you have installed. Mod Menu v3.0.0 for 21w39a. Filename modmenu-3.0.0.jar. The latest update to New File Menu (putting menu items in a submenu) was excellent. May I suggest two additional updates? Prevent the Finder from automatically opening when creating a new file on the desktop.

For those of you who have just joined us, this page is in the series of Basic Concepts in Word. Use the menu at left to go to the different pages.

Each Basic Concept page has three sections:

• A how-to Tutorial
• Reference section
• Curiosity Shop for the inquisitive.

Tutorial

This tutorial will take you through the basic steps in creating a new document and entering the first text in the sample document.

Step 1: Start by opening Microsoft Word

If you want to work through the steps on this page, it might be useful to print out this page. Alternatively, arrange the windows on your screen so that you can see this page and Word at the same time.

Open up Word. How you do that may depend on your machine. Click the big blue W logo on the Office Shortcut bar in the top right hand corner of the screen. If you can't see a blue W logo there, try clicking the Start button. If you don't see a blue W Word logo there, choose Programs. Click the blue W Word logo to start Word.

Step 2: Create a new document

In Word, on the main menu choose File > New.

If you have Word 2002 or Word 2003, you'll see a pane on the right of the screen. Click Blank Document. In earlier versions of Word you won't see the task pane. Instead, you see a dialog box. Click on Blank Document, then click OK.

Professional users wouldn't use Blank Document. In Word 2003, they would click 'On my computer' and choose an appropriate template. In Word 2002, they would click 'General Templates' and choose an appropriate template. In older versions of Word, they would choose an appropriate template from the dialog box. But for now, let's just click Blank Document.

You can now see your new, empty document on the screen.

You will notice three important things about your new document:

• there may be a rectangle drawn in a dotted line on the page
• there's a flashing cursor at the top of the page
• the top highlighted bar says 'Document1' or something similar.

Step 3: Type within the dotted lines

If you don't see a rectangle drawn with dotted lines, do this. On the main menu, choose Tools > Options. Click the View tab. Now, tick the box that says 'Text boundaries' then click OK. And, choose View > Print Layout or View > Page Layout (the terminology changed in recent versions of Word).

You can see dotted lines that show you the text boundaries. When you type, you'll type within these boundaries. They are showing you the margins of your page.

Step 4: Type where you see the cursor or Insertion Point

At the top left of the text boundary area, you see a flashing cursor. It's called the Insertion Point, because if you type, your typing gets inserted at the Insertion Point. (Just to make the point, move your mouse around. You'll see that the Insertion Point didn't move.)

We're going to create the sample document in Word, to demonstrate the basic concepts. So, type the first line of text so that it looks something like the following (you'll have to imagine that the cursor is flashing).

If you make a typing mistake, use the Backspace key to reverse what you've done, and try again. (You'll learn about niftier ways to edit mistakes later.)

Step 5: Save your document

In the far top left corner of the window, the highlighted bar next to the Word logo says Document1 (or some such). This is because you haven't yet saved your document and given it a more useful name.

Even though you haven't typed much yet, it's a good idea to save your document now, and save it again every few minutes, so you don't lose your work.

So on the main menu, choose File > Save. The Save As box will open, where you can give your document a name. So type a name in the 'File Name' box, and click Save.

You can now see your own file name in the top highlighted bar next to the Word logo.

It may not say a lot, but you have created and saved a new document in Word.

Reference

This page covers the first Basic Concept of Word: how to create a new document and start typing.

• To create a new document, use the main menu to choose File > New.
• A large dotted rectangle on the page shows the text boundaries.

  If you can't see the text boundaries, choose Tools > Options. Click the View tab. Tick 'Text boundaries' then OK. And, choose View > Print Layout or View > Page Layout (this functionality changed its name in recent versions of Word).

• A flashing cursor or Insertion Point shows where your text will be inserted. To position the cursor or Insertion Point, click with the mouse or move the cursor with the arrow keys.
• Type your text within the dotted rectangle of the text boundaries. When you type, your typing appears where the Insertion Point or cursor is flashing.
• If you make a typing mistake, use the Backspace key to reverse what you've done, and try again. (You'll learn about niftier ways to edit mistakes later.)
• To save your document, choose File > Save. Save your document frequently, to prevent losing your work.

Go to the next basic concept: Concept 2: Rules for typing in Word or continue to read the Curiosity Shop box.

Curiosity Shop: Using menus and toolbars

One of the important features of Microsoft Word is that you can do almost everything in several different ways. It makes Word a fantastically flexible program, because you can use it the way that suits you. It also makes it hard to write about, because there are often umpteen ways to do the same thing.

When there is a choice, these Basic Concept pages prefer to use the main menu bar or, failing that, other toolbars. But you can decide how to invoke the menu items.

Using the menus with the mouse

You can use the menu by clicking with the mouse.

Using the menus with the keyboard

You can use the menu by using the keyboard. To do that, hold down Alt and press the letter that is underlined in the menu item. Then let Alt go. So you can open the File menu by pressing Alt-F.

You can then choose an item on that menu by pressing the key that is underlined in the menu item. On the File menu, the Save option has the S underlined. So you can choose Save by pressing S.

Using shortcut keys

You can also use Word's built‑in shortcut keys. You can see the shortcut keys in the menus. If you look at the File menu, you will see that ctrl-s is the shortcut for Save. (It's shown over on the right of the drop-down menu.)

Next: Concept 2: Rules for typing in Word

Related subjects

Topic: Basic concepts

Interest: For beginners

Version: Word 2000Word 2002Word 2003

Created January 2003

The Parts of File Explorer

File Explorer Parts Description

Opening File Explorer

To open File Explorer, click on the File Explorer icon located in the taskbar.

Alternatively, you can open File Explorer by clicking on the Start button and then clicking on File Explorer.

Displaying Subfolders

If you've used previous versions of Windows, you know that a folder name would have a plus sign next to it if that folder contains documents or subfolders.

With Windows 10, if a folder contains subfolders, that folder name will instead have a small right-pointing triangle next to it.

• No triangle next to a folder name ( ) means the folder has no subfolders.
• Right-pointing triangle next to a folder name ( ) means that the folder has subfolders.
• Down-pointing triangle next to a folder name ( ) means that subfolders are currently displayed for that folder.

To view a folder's subfolders, click on the right-pointing triangle next to the folder. 1 2 line segments and distance. The right-pointing triangle will turn into a down-pointing triangle, and the subfolders will be displayed, as shown below.

To hide a folder's subfolders, click on the down-pointing triangle of that folder so that the subfolders will no longer be displayed. (For more information, see Displaying Subfolders.)

Accessing Your Files and Folders

There are number of ways you can naviagate to your files and folders in File Explorer:

• Using the Address bar (located at the top of File Explorer). The Address bar shows the full path of your current location.
• Forward and Backward buttons
• From the Folders pane
• Using the Search function (searches file names and file and folder contents in the current folder to find items containing your search term)

Using the Address Bar

The Address bar, which is located at the top of File Explorer as shown below, displays the path of the currently selected folder.

File Explorer drop-down menus are available for each subfolder in the Address bar. So you can easily go backward or forward in the folder path by clicking on the right-pointing arrow next to a folder and selecting a subfolder from the drop-down menu.

Viewing Folders at the Same Level as Your Current Folder

To view the folders at the same level as the current folder, click on the right-pointing arrow to the left of that folder listing in the Address bar. (The screen example below shows that clicking on the arrow next to Documents displays all the folders at the same level as My Stuff.)

Note: The current folder (in this example, the My Stuff folder) is shown in boldface type.

Viewing Previously Visited Folders in the Address Bar

To view folders you've been to previously, you can do any of the following:

Click on the Forward or Back buttons. (These buttons work just like the Forward and Back buttons on a Web browser.)

Click on a folder name in the Address bar.

Viewing the Contents of a Folder in the Address Bar

Click on the right-pointing arrow next to the folder whose subfolders you want to view. The arrow changes to a downward-pointing arrow, and a drop-down list of the subfolders will be displayed.

Changing How Your Files and Folders are Displayed

You can change how your folder and file icons look, as well as display different information about them. Note: Changes you make will apply to the contents of the current folder only.

1. Navigate to the folder whose display you want to change.
2. Click on the View tab to display the Ribbon.
   In View, you'll see the following available display options:
   

   (Note: If some of your files or folders are hidden when the Ribbon is displayed, you can pin the Ribbon to File Explorer (keep it displayed, or expanded, in File Explorer even if you're doing another task) by clicking on the up-pointing arrow on the top right-hand side of your File Explorer window; once you pin the Ribbon, you'll be able to see those previously hiddent files or folders.)

3. Move your mouse over each option to see a quick preview of that option in the area where your files and folders are displayed. To choose an option, just click on it. The following table lists and briefly describes each display option. (Note: To show more information about files and folders from display views that show little or no information (e.g., Large icons), you can open the Details Pane by clicking on the View menu, and then clicking on Details Pane. Click on an item to view the details of that item in the Details Pane.)

Adding a Column Heading

Viewing Folders at the Same Level as Your Current Folder

To view the folders at the same level as the current folder, click on the right-pointing arrow to the left of that folder listing in the Address bar. (The screen example below shows that clicking on the arrow next to Documents displays all the folders at the same level as My Stuff.)

Note: The current folder (in this example, the My Stuff folder) is shown in boldface type.

Viewing Previously Visited Folders in the Address Bar

To view folders you've been to previously, you can do any of the following:

Click on the Forward or Back buttons. (These buttons work just like the Forward and Back buttons on a Web browser.)

Click on a folder name in the Address bar.

Viewing the Contents of a Folder in the Address Bar

Click on the right-pointing arrow next to the folder whose subfolders you want to view. The arrow changes to a downward-pointing arrow, and a drop-down list of the subfolders will be displayed.

Changing How Your Files and Folders are Displayed

You can change how your folder and file icons look, as well as display different information about them. Note: Changes you make will apply to the contents of the current folder only.

1. Navigate to the folder whose display you want to change.
2. Click on the View tab to display the Ribbon.
   In View, you'll see the following available display options:
   

   (Note: If some of your files or folders are hidden when the Ribbon is displayed, you can pin the Ribbon to File Explorer (keep it displayed, or expanded, in File Explorer even if you're doing another task) by clicking on the up-pointing arrow on the top right-hand side of your File Explorer window; once you pin the Ribbon, you'll be able to see those previously hiddent files or folders.)

3. Move your mouse over each option to see a quick preview of that option in the area where your files and folders are displayed. To choose an option, just click on it. The following table lists and briefly describes each display option. (Note: To show more information about files and folders from display views that show little or no information (e.g., Large icons), you can open the Details Pane by clicking on the View menu, and then clicking on Details Pane. Click on an item to view the details of that item in the Details Pane.)

Adding a Column Heading

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You can add a column headings to display additional information about your files and folders. (Note: You can only do this in Details view.)

1. Navigate to the folder for which you want to add a column heading.
2. Right-click on any column heading.
3. From the drop-down menu, click on the heading you want to add so that a check mark appears. (In the example below, the heading 'Date created' is being selected.)
   
4. The heading you added will be displayed.
   
5. Repeat steps 2 and 3 until you've added all the desired column headings.

Removing a Column Heading

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1. Navigate to the folder for whom you want to remove column headings.
2. Right-click on any column heading to display a drop-down menu of column headings; the headings that are currently displayed have check marks next them, as shown below.
   
3. Click on the column heading you want to remove so that the check mark no longer appears for that heading. The column heading will no longer be displayed for the current folder's contents.
4. Repeat steps 2 and 3 until you've removed all the desired column headings.

Creating a New Folder

1. Navigate to the location where you want to add your folder.
2. In File Explorer, click on the Home menu item.
3. From the Home riibbon, click on the New folder button.
   
4. Enter the name of your new folder.
   
5. After you enter the folder name, click anywhere outside the text area to complete creation of the folder name.

Displaying Subfolders

In File Explorer, you will see a right-pointing bracket ( > ) next to any folder that contains subfolders. Just move your mouse over a folder name to see if it contains the bracket.

In the example above, 'This PC' contains subfolders. To display the subfolders, just click on the folder name.

There are a number of ways to display a folder in File Explorer:

• Click on a folder if it's listed in the Navigation pane
• Click on a folder in the Address bar to display its subfolders
• Double-click on a folder in the file and folder listing to display any subfolders

You can also add any folder to the Quick access area that you go to frequently by right-clicking on the folder and selecting Pin to Quick access from the drop-down menu.

You'll now be able to open the folder at any time from the Quick access area:

Searching for Files

Windows 10 comes with a powerful search capability. Windows 10 will search all file types—documents, images, music, Web pages—as well as bookmarks and program shortcuts on your Desktop. Windows 10 will search file content, as well as file and folder names.

1. Navigate to the folder where you want to search for items. You will see the Search box in the upper right-hand corner of the Windows Explorer window. (You should see a small magnifying glass icon on the right-hand side of the text area.)
   (Note: Windows 10 searches in your current folder. So, for example, if you're looking for a file that you know exists somewhere in your Documents folder, you may want to conduct your search from the top level of the Documents folder [not from a subfolder in Documents] to have the best chance of finding that file.)

   When you click inside the Search text box, Windows displays a Search Tools ribbon (shown below), which provides numerous options you can select for your search.
   

2. Type the desired search text in the Search box. Choose the desired search criteria from the Search Tools ribbon. (Some of the search criteria you select might be added to the Search text area; Windows updates the search results automatically as you enter search criteria.)As you type your search text, Windows automatically displays in the file and folder list area any iitems that match your search criteria. The Address bar will also display Search results in [current folder name]; in the example below, Search results in Documents is displayed in the Address bar. If not already displayed, expand the File Explorer window to also display file or folder location, text snippet for text documents, or dimensions for image files.
3. If you've set up search criteria you want to retain for a future search, you can save that search by clicking Save search.

Creating a Shortcut to a Folder

You can add a folder in the Quick access area of the Navigation Pane as a shortcut, much like you might add a bookmark in a Web browser. Creating a shortcut enables you to quickly and easily get to any folder you use frequently.

1. Open Windows Explorer.
2. Navigate to the folder for which you want to create a shortcut.
3. Drag the folder icon to the Favorite Links section, and then drop it in the position you want it to appear. (A horizontal line changes position as you move your mouse. The line indicates where your icon will appear.)
   

The folder will be displayed in the Quick access area, as shown in the example below.